Payroll Specialist
Company: Bowling Green State University
Location: Bowling Green
Posted on: October 27, 2024
Job Description:
Payroll Specialist
Bowling Green State University
Salary: Depends on Qualifications
Job Type: Full-Time
Division: Finance & Administration
Opening Date: 10/21/2024
Location: Main Campus (BG), OH
Job Number: BGSU00577
Department: Finance & Administration
Closing: Continuous
Summary
Enter and monitor a variety of changes to ensure accuracy of
payroll information. Process biweekly and monthly payrolls
including all employee classes (Admin, Classified, Faculty,
Student, etc.) using an ERP platform. Must have extension knowledge
of payroll, human resources, and financial accounting processes.
This position processes all of campuses paychecks on a bi-weekly
and monthly basis. Identify issues and exercise independent
judgment in resolving payroll problems to ensure accuracy of final
payroll. Broad knowledge of payroll processes, retirement systems
(STRS, OPERS), federal, state, local and school district taxation,
retirement regulations, and labor law is critical to the success of
this position. This position frequently interacts with faculty,
staff, students and former employees to research payroll, tax or
retirement questions. International students are an additional area
of understanding pertaining to tax withholding and tax treaties
with the US.
Essential Functions
Reposted with revisions to the Essential Functions
(10/25/2024)
- Payroll Processing
- The payroll team is responsible for processing the
organization's payroll for administrative and faculty staff
monthly. They also handle the payroll for graduate assistants,
student employees, police, and classified staff on a bi-weekly
basis, up to three times monthly, accurately and on time.
- Additionally, they process the summer payroll checks, which
have the same deposit date as the monthly payroll for June, July,
and August. This requires strict time management, as each payroll
must be completed before starting the next cycle. The process
involves utilizing system functionality as well as manual input,
overrides, and careful attention to detail when reviewing and
entering data.
- The team also validates the work of others in HCM to ensure
accurate payroll processing. In addition to payroll processing, the
team manages tax and benefit vendor invoices, generates multiple
interface files between ERP systems and external websites, conducts
budget data checks, processes invoices for check and ACH payments,
and responds to budget and payroll inquiries from budget managers
and grants accounting. They also assist employees with questions
about pay, benefits, tax issues, garnishments, and retirement
plans. Furthermore, the team reviews, processes, and sets up
court-ordered garnishments on employees for payroll deduction and
provides documentation for employment verification
requests
- Time & Labor
- Continuously develop and update reports to ensure accuracy in
time and attendance tracking. Validating that time has been
submitted and approved without exceptions. While managing the setup
of dynamic groups and time administrators in the Time & Labor
module, and address system access issues for employees and
supervisors. Collaborate with ITS technical specialists to address
system issues, including upgrades, new functionality development,
and troubleshooting production challenges.
- Retirement
- Validating new hires retirement selection, updating system for
Retirement Reporting, Withdrawals, Deposit and Service reports and
Certification of unreported Service contributions.
- There is a separate process for Students for exemptions. This
process reviews the status and selection of the students then
updates and monitors the changes to ensure accuracy.
- Other Responsibilities
- Knowledge of international tax treaties, software and the
impact on international employees and students receiving benefits.
Certain scholarships are taxable and need 1042-S forms generated.
Can negatively impact students if overlooked or over
withheld.
- Responsible for entering, monitoring, and updating Staff
working Flexible Work Schedules, for tax purposes. Manually
updating tax adjustments for bi-weekly employees. While maintaining
an external excel spreadsheet, updating paylines and adjusting
taxes on paychecks. Updating and validating employees' year to date
taxes through tax adjustments in ERP System.
- Resolve enquiries from former/current employees, Chairs and
Budget Coordinators incoming calls, distributing and preparing
payments, benefits, taxes, and payroll deductions. Present payroll
reporting during HR's New Hires welcome meeting. Phones, emails,
walk-ins, trainings, researching questions, and overall customer
service.
- Other Duties as assigned
Minimum Qualifications
The following Degree is required:
- Bachelor's Degree. Degree must be conferred at time of
application.
The following Experience is required:
- 2 years in a computerized payroll system environment handling
multiple budgets and types of employees with varying contract
lengths
- 2 years preparing payroll tax returns
Additional Information
Knowledge, Skills, Abilities
- Computer skills including spreadsheet, word processing and
database experience
- Strong oral and written communication skills for developing
training materials and leading training sessions for campus
constituents
- Knowledge of IRS regulations and codes, FLSA, and tax
withholding requirements by federal, state, and local agencies
Strong organizational, problem-solving, and time management
skills
- Knowledge of state retirement systems OPERS, STRS, ARP
- Knowledge of PeopleSoft Human Capital Management system highly
preferred
- Supervision of payroll staff
Deadline to apply: The search committee will review applications
until the position is filled; however, for best consideration,
applications should be provided by November 5, 2024.
Required Documents to Upload to Application: Cover Letter and
Resume
Bowling Green State University is an Affirmative Action/Equal
Opportunity Educator and Employer . We are committed to a
multicultural environment and strongly encourage applications from
women, minorities, veterans and persons with disabilities. In
compliance with the ADA Amendments Act (ADAAA), if you have a
disability and would like to request an accommodation in order to
apply for a position with Bowling Green State University, please
call 419-372-8421 or email .
To apply, please visit
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Keywords: Bowling Green State University, Novi , Payroll Specialist, Other , Bowling Green, Michigan
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